terms and conditions

Terms and Conditions – Room hire and catering/hospitality

Full contact details must be given by the person booking the room or catering, including as a minimum:

  • Name
  • Company / Organisation
  • Full postal address
  • Telephone:
  • Email address:
  • Purchase order / reference number (if appropriate)

Standard terms and Conditions

  • All prices quoted are exclusive of VAT.
  • All room hire and catering (in both the Sadler Building & Magdalen Centre) is with Park | Life | Style the catering division of The Oxford Science Park, administered through the Magdalen Centre
  • All Cheques / payments should be made to ‘Magdalen Centre’

Room hire

  • Cancellation of room hire within one working day of the requirement may be charged at full cost
  • The hirer should indicate their set-up requirements when booking
  • The hirer must leave the room in a tidy condition
  • The hirer should consult the Science Park management for the adjustment of heating and comfort cooling controls
  • Any equipment belonging to The Oxford Science Park should not be removed from the premises
  • Any loss or damage is the responsibility of the hirer
  • The hirer is responsible for the insurance of their own equipment brought onto the site

Catering / hospitality

  • No external catering contractors may be used
  • All catering/hospitality must be ordered through Park | Life | Style the catering division of The Oxford Science Park, administered through the Magdalen Centre
  • Catering / hospitality orders cancelled within two working days of the event may be charged.
  • Booking of Catering Hospitality:
    - Breakfasts, refreshments & working lunches: by 2:00pm the day before event.
    - All buffets & working lunches with sushi: by 2:00pm two days before event.
    - Small canapé & drinks functions: by 2:00pm three days before event.
    - Canapé & drinks functions (40+ attendees): by 2:00pm one week before.
  • Normal working hours for catering provision are weekdays 8.00am – 4.00pm.
    For any out of hours events, an additional charge is applicable.

To place an order, please email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it . On receipt of your order, Sally will email an acknowledgement, if you do not receive a confirmation message, please contact her on 01865 784000.

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